Companies and organizations that do not perform J-1 Visa, F-1 Visa, Outbound, or Short-term International Student Exchange may exhibit at the CSIET Annual Conference. If your application to be an Exhibitor or Sponsor at CSIET's 33rd Annual Conference is approved, CSIET Staff will contact you with registration and payment information.

Download Exhibitor Application

Exhibitor Information

Date:              October 18-20, 2017                                
Location:

The Westin Indianapolis

241 W. Washington Street

Indianapolis, IN 46204

Phone: (317) 262-8100

Hotel Reservations:

Call (800) 228-3000 and ask for the “CSIET 2017 Annual Conference Group” room block rate. Rooms reserved after October 2, 2017 will not be in this room block. Click here to reserve a room online. 

Individuals are responsible for reserving their own rooms.  The cost of the hotel stay is not included in the conference registration fee.

Exhibitor Information:

Exhibitor Fees include a skirted 6-foot table and all conference meals.

Entire Conference:

  • CSIET Corporate Partner* exhibitor: $835
  • Each additional representative from Corporate Partner exhibitor: $735
  • Non-partner exhibitor: $860
  • Each additional representative from non-partner exhibitor: $740 

*Interested in the CSIET Corporate Partner Program? Learn more here. 

Once the application is approved, all exhibitor registration fees are due Friday, October 6, 2017.  The late fee for registering after this date is $50. Annual Conference materials will be available at the CSIET registration desk. 

Registration hours are as follows:

Wednesday October 18th: 1:00 - 6:00 PM

Thursday October 19th: 8:00 AM - 5:00 PM

Exhibitor Space:

Six-foot exhibitor tables will be set up in a high-traffic area, affording exhibitors maximum exposure to Annual Conference attendees. Information on exhibitors will be included in the registration materials distributed at the Annual Conference.

Exhibitor Hours:

Wednesday, October 18th: 2:00 - 6:15 PM

Thursday, October 19th: 8:00 AM - 6:00 PM

Friday, October 20th: 8:00 AM – 3:00 PM

Exhibitor Raffle: CSIET is organizing a raffle to encourage conference participants to interact with exhibitors. Conference participants will receive a ticket that can be entered in a raffle after being stamped by every participating exhibitor.
Attire: Business attire is recommended.
Cancellation: 

All requests for refunds MUST be submitted in writing to the CSIET Office and RECEIVED no later than 11:59 PM EST by the dates listed below. Written requests for refunds will be processed as follows:

  • Received by Sept. 8, 2017 – Full refund, less a $75 per person administrative fee

  • Received Sept. 8 through September 29, 2017 – 50% refund, less a $75 per person administrative fee

  • Received on or after September 30, 2017 – No Refunds
Exhibitor Guidelines: Exhibiting at the CSIET Annual Conference provides an opportunity for CSIET Members to learn of new products and programs and to develop useful contacts.  Exhibitors are not permitted to disseminate promotional materials inside any conference meetings or sessions.  Please limit your promotional activities to the exhibitors’ area.  Exhibiting does not imply endorsement by CSIET.  Thank you for your cooperation.

CSIET Corporate Partnership Program

The CSIET Corporate Partner Program was established in response to increasing interest from commercial and business entities that work with the international youth exchange community.  This partnership program will provide business groups the opportunity to develop a formal relationship with CSIET and its members and to gain wider exposure for their products and services.  The CSIET Corporate Partner Program is open to commercial and business entities based in the United States that work with the international youth exchange community. By joining CSIET, Corporate Partners will demonstrate significant support for CSIET, its 333 member organizations, and its mission of promoting international youth exchange. 

The Corporate Partner Program serves as the singular option for commercial and business entities to formally affiliate with CSIET.  Accordingly, CSIET membership categories are not open to commercial and business applicants.  For more information on the eligibility and benefits of the CSIET Corporate Partner Program, please contact CSIET at anna@csiet.org.