Exhibitor Information

Companies and organizations that do not perform J-1 Visa, F-1 Visa, or Outbound International Student Exchange may exhibit at the CSIET Annual Conference. If your application to be an Exhibitor at CSIET’s 34th Annual Conference is approved, CSIET Staff will contact you with registration and payment information. If you plan on Exhibiting at our conference, you do not need to register as a participant as your exhibitor fees cover your registration.

 

Date:   October 17-19, 2018
Location:

The Hilton Alexandria Old Town

1767 King Street

Alexandria, Virginia 22314

Phone: (703) 837-0440

Hotel Reservations:

Reserve a room online or call (855) 271-3617 and ask for the “CSIET 2018 Annual Conference Group” room block rate. Rooms reserved after September 25, 2018 will not be in this room block.

Individuals are responsible for reserving their own rooms.  The cost of the hotel stay is not included in the conference registration fee.

Exhibitor Information: Exhibitor Fees include a skirted 6-foot table and all conference meals. You do not need to register as a participant as your exhibitor fees cover your registration.

Entire Conference:

  • CSIET Corporate Member* exhibitor: $835
  • Each additional representative from Corporate Member exhibitor: $735
  • Non-member exhibitor: $860
  • Each additional representative from non-member exhibitor: $740

*Interested in the CSIET Corporate Membership? Learn more here. 

Once the application is approved, all exhibitor registration fees are due Friday, October 5, 2018.  The late fee for registering after this date is $50. Annual Conference materials will be available at the CSIET registration desk.

Registration hours are as follows:

Wednesday October 17th: 1:00 – 6:00 PM

Thursday October 18th: 8:00 AM – 5:00 PM

Exhibitor Space:

 

More Exhibitor Exposure:

Six-foot exhibitor tables will be set up in a high-traffic area, affording exhibitors maximum exposure to Annual Conference attendees. Information on exhibitors will be included in the registration materials distributed at the Annual Conference.

 

Exhibitors can further their brand exposure by contributing an promotional item to be inserted in the CSIET Conference “Swag Bag.” Simply send your branded item to the CSIET HQ in Alexandria by October 12th, and CSIET Staff will be happy to distribute it in each of the attendees bags.

Exhibitor Hours: Wednesday, October 17th: 2:00 – 6:15 PM

Thursday, October 18th: 8:00 AM – 6:00 PM

Friday, October 19th: 8:00 AM – 3:00 PM

Exhibitor Raffle: CSIET organizes a raffle to encourage conference participants to interact with exhibitors. Exhibitors will be given a roll of tickets to give to conference attendees based on their interaction with an attendee. Conference participants can use the tickets there are given to be entered in the Exhibitor raffle .
Attire: Business attire is recommended.
Cancellation:  All requests for refunds MUST be submitted in writing to the CSIET Office and RECEIVED no later than 11:59 PM EST by the dates listed below. Written requests for refunds will be processed as follows:
  • Received by Sept. 7, 2018 – Full refund, less a $75 per person administrative fee

  • Received Sept. 7 through September 28, 2018 – 50% refund, less a $75 per person administrative fee

  • Received on or after September 29, 2018 – No Refunds
Exhibitor Guidelines: Exhibiting at the CSIET Annual Conference provides an opportunity for CSIET Members to learn of new products and programs and to develop useful contacts.  Exhibitors are not permitted to disseminate promotional materials inside any conference meetings or sessions.  Please limit your promotional activities to the exhibitors’ area.  Exhibiting does not imply endorsement by CSIET.  Thank you for your cooperation.